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Whilst
these may well be able to share information they rarely fully
integrate. When they do, it is invariably the financial
requirements that drive not only the output from the systems, but also
determine how materials systems operate.
MULTIPLE
LEVEL OPERATION
ProcuremaX
can be configured and customised to meet your requirements, irrespective
of the industry that you operate in or the size of the organisation.
A
significant feature of ProcuremaX
is the ability to be functional at various levels (global world wide web,
client server or single user environment) so the requisitioning, purchasing, expediting,
inspection, receiving and invoice payment are executed at the required level
with the system remaining fully operational. Each function
although modular is encompassed under the ProcuremaX
umbrella and is fully
integrated. Being modular each module can also stand alone if required.
MAIN
FACILITIES
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Ø
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General
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Fraud
Safeguards |
|
Management
by "Business Period" |
|
Multi
Currency |
|
Multi
Language |
|
Multi
Level Security |
|
Multiple
Accounts Offices |
|
Multiple
Companies |
|
|
|
|
Ø
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Payees
|
|
Allows
Payment to "Factors"
|
|
Auditing
of Date Changes
|
|
Bank
Account Number Recording
|
|
Link
to PO Vendors
|
|
Master
Lists / Details
|
|
|
Ø |
Payment Planning |
|
Due
Payment Date Management |
|
Future
Payment Forecasting |
|
Over-ride
Pay/Hold Facility |
|
Payment
History |
|
|
|
|
Ø |
General
Ledger Interface |
|
Monthly
Accruals / Reversals |
|
Payment
Transactions |
|
|
|
|
Ø |
Invoicing |
|
All
Expense Types Processed |
|
Automatic
Tax Calculation |
|
Credit
Note Facility |
|
Links
To Goods Receipts |
|
Links
To Receipt Discrepancy |
|
Rapid
Process For System POs |
|
Secured
Approval Process |
|
|
|
|
Ø |
Payments |
| Bank
Transfer |
| Cash |
| Manual
Cheques |
| Multiple
Payments |
| Print/Fax
Remittance Advice |
|
|
Ø |
Chart
of Accounts |
|
1,
2, 3 or 4
Segments |
|
Account
Code Maintenance |
|
Alternate
Import from GL |
|
Configurable
account codes |
|
|
Ø |
Summary Information |
|
Analysis
of Tax Paid |
|
Employee
Expense Reporting |
|
|
|
ADDITIONAL FEATURES &
BENEFITS These
are just a few of the features relating to the Invoice Payment module :-
|
Ø |
High
Speed Processing of PO Related Invoices Utilising Receipt Information -
Minimal input is required for PO related invoices, purchase order details
are defaulted into the invoice with receipt and discrepancy information
verified prior to invoice completion |
|
Ø |
Manages
Non-PO Related Invoices - Invoices for items not related to a purchase
order are managed through the same process as above, although specific
information has to be input |
|
Ø |
Includes
Payment Management Features - Records when invoices are due for payment,
with the facility to advance or defer payment. Presentation of due
payments and totals over the next four, user defined, periods helps to
manage cash flows. |
|
Ø |
Record
Individual Payments - One-off payments may be recorded for a set of
invoices against any defined method of payment |
|
Ø |
Instigate
Direct Electronic Payments to Bank Accounts in Controlled Batches -
Payments can be made to any number of payees with the system producing
files in formats that can be encrypted by an approved software package for
transmission to the bank for processing. |
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